INTL Receptionist – DD10YY

Receptionist/Business Admin Assistant

We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future.

This role is based on a 12 month fixed-term contract

The Hartford seeks an individual to work with the Office Facilities Assistant to provide a professional front of house service and the interface between staff, guests and essential services.

Additionally, provide admin support to senior business leaders.

Receptionist/Business Admin Assistant

Job Responsibilities & Competence

Reception

Provide reception services from 9.30am to 5.30pm, five days per week (additional hours ad hoc as work priorities dictate)
Cover absences of Office Facilities Assistant i.e., lunch break/meetings/sickness/annual leave as agreed with Office Manager
Register guests on Bevis Marks’ online system
Meet and greet clients
Ensure that all office facilities e.g., break-out areas, kitchens, meeting rooms etc are clean and functioning properly
Prepare refreshments and assist with catering where required i.e., working lunches
Field incoming telephone calls in a professional style, redirecting the calls as appropriate
Management of Bevis Marks’ building passes for staff and guests
Assist Office Facilities Assistant with managing couriers, ordering stationery and distribution of post

Receptionist/Business Admin Assistant

Business Admin Assistant

Administration assistance for 3-4 Leadership Team members, 4 Divisional Heads and the Distribution Lead

Process expenses via PeopleSoft
Book travel via Concur (online booking tool)
Arrange meetings and events
Process invoices via Coupa

Qualifications, Capabilities & Experience

Receptionist/Business Admin Assistant

Strong organisational skills with the ability to handle a variety of duties within a timely and accurate manner
Ability to effectively multitask and prioritise accordingly
High level of customer service
Excellent written and verbal communication skills.
Competency in Microsoft applications including Word, Excel, and Outlook, MS Teams
FOH and/or customer service experience essential
Experience in a similar corporate environment is desirable

Receptionist/Business Admin Assistant

“Top 10 Interview Questions”

Can you tell us about yourself?
What interests you about this position?
What are your strengths?
What are your weaknesses?
Can you give an example of a time when you solved a problem creatively?
How do you handle stress and pressure?
How would you describe your work style?
Can you tell us about a time when you had to work with a difficult
colleague or supervisor?
How do you stay organized and prioritize tasks?
What are your long-term career goals?

Document Required:

Required Documents for This Recruitment: The candidate should have this Document Before Apply Online. Candidates Are Suggested To Read
the Official Notification Before Applying.
Document – Qualifications certificate with mark sheets.
Passport size Photographs
Signature