Executive Assistant Job Duties

Executive Assistant

Manage contract administration, including set up new contracts by reviewing proposals, gain legal approvals, process in contract system and prep for signature. Maintain contract expiration log.
Maintain company subscriptions and access
Coding and processing invoices via iPay
Manage and coordinate calendars and meetings
Setup conference room and greet guests for onsite meetings
Monitor EOG_IR email inbox and EOG_IR phone calls on a daily basis. Monitor media inbox and media phone calls on a daily basis.
Reply & distribute emails/voicemails to appropriate persons (including all land admin emails & calls)
Order office supplies / maintain storage supply room
Create PowerPoint templates and slides as needed
Prepare expense reports
Organize group volunteer activities and team socials/lunches

Executive Assistant

Investor Relations

Issue press releases for quarterly earnings, dividend announcements and other miscellaneous releases, e.g. officer promotions, sustainability report publication.
Ensure website is updated and correct documents are posted
Manage ESG investor requests
Schedule and run update meetings with working group
Log all requests and file correspondence
Respond to requests and schedule meetings with investors
Maintain ESG contact database
Manage daily news distribution to Senior Management and BOD
Trouble-shoot app used for delivery
Spear-head continued app developments
Create quarterly earnings timeline and schedule meetings accordingly
Maintain & distribute peer earnings schedule
Set up PowerPoint template for quarterly peer analysis
Distribute post-quarter summary to Officers & BOD
Update Targeting Database
Print quarterly investor relations books
Assist IR Coordinator with marketing trips and meetings on an as-needed basis

Executive Assistant

Stakeholder Relations and Communications

Annual report project management
Assist with all preparation and meetings leading up to the final annual report
Work with printer to coordinate quantity and distribution
Project management of ad hoc internal and external communication and graphic efforts
Monitor media for EOG-related articles
Assist with publication of monthly EOG Magazine
Coordinate updates to EOG internal and external website and monitor on an ongoing basis for errors
Process logo use questions and requests (emails, permissions form, obtaining signed form and file)
Manage media assets (logos, photos, icons, PowerPoint templates)

Minimum of 3 years executive administrative assistant experience required; experience interacting with senior management is strongly preferred and must have strong collaboration and interpersonal skills with all levels of management, clients and personnel. Experience in domestic and international travel logistics required. Must have advanced PC skills, including: Microsoft Outlook/Calendar, Microsoft Word, Excel, PowerPoint, experience with database maintenance and exporting reports from online databases. A high school diploma or GED is required.

Executive Assistant

“Top 10 Interview Questions”

Can you tell us about yourself?
What interests you about this position?
What are your strengths?
What are your weaknesses?
Can you give an example of a time when you solved a problem creatively?
How do you handle stress and pressure?
How would you describe your work style?
Can you tell us about a time when you had to work with a difficult
colleague or supervisor?
How do you stay organized and prioritize tasks?
What are your long-term career goals?

Document Required:

Required Documents for This Recruitment: The candidate should have this Document Before Apply Online. Candidates Are Suggested To Read
the Official Notification Before Applying.
Document – Qualifications certificate with mark sheets.
Passport size Photographs
Signature