Full Job Description:
Administrative Assistant
A local structural engineering firm located in the heart of downtown Memphis is seeking an experienced Administrative Assistant to become the right hand of our owner, handling crucial daily operations with a blend of technical and administrative skills.
Key Responsibilities:
Administrative Assistant
- Manage professional communication through phone, email, and text, including appointment scheduling, client inquiries, and follow-ups.
- Handle financial tasks such as creating invoices, receiving payments via QuickBooks, managing bill payments, and bank reconciliations.
- Maintain a digital project database and files with regular data entry and updates.
- Assist in preparing quarterly sales reports and organizing multimedia files.
- Transcribe and edit field notes to draft technical reports, proofread and format final documents.
- Engage in social media marketing, including content creation and management on platforms like LinkedIn, Instagram, and Facebook.
- Utilize multiple web-based applications effectively.
- Participate in job site visits, demonstrating flexibility and practical skills in diverse environments.
- Provide support during off-hours as necessary, showing a commitment to project timelines and client needs.
Requirements
Desired Skills and Experience:
- Proven experience in an administrative role within the building industry, construction, or related fields.
- Strong proficiency in MS Office, QuickBooks Online, and other relevant software (PDF Editors, Adobe Creative Cloud, Wix, Airtable, Dropbox, Company Cam, Evernote).
- Excellent verbal and written communication skills, with the ability to perform technical writing and maintain high standards in document management.
Administrative Assistant
- A self-starter who is resourceful and adept at learning new skills quickly.
- Capable of working independently with minimal supervision and collaborating effectively with diverse teams.
Administrative Assistant
“Top 10 Interview Questions”
- Can you tell us about yourself?
- What interests you about this position?
- What are your strengths?
- What are your weaknesses?
- Can you give an example of a time when you solved a problem creatively?
- How do you handle stress and pressure?
- How would you describe your work style?
- Can you tell us about a time when you had to work with a difficult
- colleague or supervisor?
- How do you stay organized and prioritize tasks?
- What are your long-term career goals?
Document Required:
- Required Documents for This Recruitment: The candidate should have this Document Before Apply Online. Candidates Are Suggested To Read
- the Official Notification Before Applying.
- Document – Qualifications certificate with mark sheets.
- Passport size Photographs
- Signature
How to apply:
- All the eligible candidates can apply for This Job as mentioned below
- Read the official notification carefully From the Official Website.
- Read the Notification Carefully Before Applying.
- Fill out The Application Form (The link Is Given Below)
- Attach the Required Document and Passport Size Photo with Signature.
- Then Submit. Done.
Administrative Assistant
