Administrative Assistant

Administrative Assistant –Service SME -Virginia Market

Administrative Assistant

This position contributes to the success of Pepsi Beverages North America by providing local & market level administrative process support within the Virginia Market.

Responsibilities

• Provide a high level of customer service support to resolve online or email inquiries by 4pm daily
• Conducts a weekly inventory of building supplies (office supplies, breakroom supplies, maintenance supplies) and communicates / purchases appropriately to ensure appropriate inventory levels are maintained
• Process purchase orders/invoices via MyBuy ensuring correct and consistent general ledger coding as well as proper document retention in accordance with company policy

Administrative Assistant

• Run, analyze and distribute S/4 & ERT Period & Quarterly reporting for market sales teams via email & posting in Teams in accordance with company compliance policies
• Collaboration, planning & execution of market processes and events, such as fundraisers, appreciation & recognition opportunities, and floral orders
• Serve as the mobile device location process owner, which involves managing mobile device inventory, enforcing company policies and expectations surrounding mobile devices, and troubleshooting mobile device issues
• Process Owner working with a centralized accounts receivable department to research & collaborate to resolve cashiering and/or customer issues via the Account Receivable Dispute system for Virginia Market
• Supports Customer Maintenance database entries & updates for serviced customer accounts across Virginia Market
• Periodic backfill of FSV & GEO Cashiering processes to include Settlement & reconciliation
• Other administrative and customer support responsibilities as assigned per business needs

Administrative Assistant

Compensation and Benefits:

• The expected compensation range for this position is between $42,000 – $67,000 based on a full-time schedule.
• Location, confirmed job-related skills and experience will be considered in setting actual starting salary.
• Paid time off subject to eligibility, including paid parental leave, vacation, sick, and bereavement.
• In addition to salary, PepsiCo offers a comprehensive benefits package to support our employees and their families, subject to elections and eligibility: Medical, Dental, Vision, Disability, Health and Dependent Care Reimbursement Accounts, Employee Assistance Program (EAP), Insurance (Accident, Group Legal, Life), Defined Contribution Retirement Plan.

Qualifications

Administrative Assistant

• High School Diploma or GED
• 3+ years of experience providing administrative support
• High level of computer proficiency and ability to become proficient in multiple IT applications
• Must be a strong team player and assist others when necessary
• Excellent written and verbal communication skills
• Experience in prioritizing work and multi-tasking, with a strong sense of urgency
• Outstanding organization, time management, and follow-up skills
• Responsible and reliable
• Self-motivated and proactive
• Aptitude to work with minimal supervision – set goals, create and implement action plans, and monitor progress toward goals