The Administrative Assistant will be a critical part of the IT team, reporting to the Chief Information Officer. Our ideal candidate must enjoy working in a fast-paced setting, with a unique ability to effectively juggle multiple high priority challenges. This is a temporary position.

We offer a flexible work environment. This means working up to 2 days a week remotely and the rest of the time in the office in Waltham, MA.

For over 75 years Global Partners has been delivering the energy, products, and services that make life better. This longevity and success begin and ends with people.  We create career paths and provide development programs for all roles in the organization.  We’ve also successfully developed community integrated convenience stores where we are transforming the customer experience and rethinking what it means to lead as an adaptive energy distribution company. This is a source of pride and frankly we don’t plan on stopping. With our recent game changers such as PaybyCar Contactless Payment and Renewable Diesel Fuel, we are looking to continue responsible and innovative growth. From design, supply, and tech we’re looking for people to contribute to our company’s direction. Global Partners is a great opportunity for those looking to develop their career with a longstanding company motivated by what’s next.

The Types of “Energy” You Bring 

You possess effective communicative skills, both written and verbal, and have acute attention to details and accuracy
You are highly organized
You can juggle competing priorities in a fast-paced work environment and have ability to multitask

“Gauges” of Responsibility 

Performs diverse, advanced administrative duties and manages tasks for the CIO, including meetings/events planning, calendar management, complex travel arrangements.
Coordinates general meetings and conference calls, meeting preparation and meeting notes transcription.
Coordinates follow-ups and ensure that outstanding tasks are addressed by the team.
Answers and screen phone calls and respond to emails and inquiries in a timely, professional manner.
Creates presentations, reports, and proposals.
Supports IT org with expense tracking that includes travel and submission.
Supports the IT finance coordinator with additional duties related to budget, invoice processing and tracking.
Creates and maintains files and effectively organizes team information, to include digital repositories.
Effectively manage and execute key administrative projects as needed.
Builds and develop strong, collaborative relationships with peers and colleagues.
Various tasks and daily activities assigned as needed.

“Fuel” for You

Coins! We offer competitive salaries and tuition reimbursement; this benefit is offered after 6 months of service
Health + Wellness – Medical, Dental, Visions and Life Insurance. Along with additional wellness support.
The Road Ahead – We offer 401k and a match component!
Development – We provide opportunities for growth. We mean it! We Professional have an amazing Talent Development Team who create trainings for growth and job development.
Give Back! We believe in community support. We know everyone gives in their own way, that’s why we offer paid volunteer time-off to you to help an organization of your choice.
Flexible Work – We offer a flexible work environment, with the option to work from home up to two days a week for all staff

The “GPS” of our Interview Process

First thing first, if you’re interested in the role, please apply.
A talent acquisition team member will review your resume in partnership with the hiring manager. If your experience would lend to this opportunity a recruiter will contact you.
We conduct “in-person” (ZOOM) interviews and provide additional interview information or other items needed at that time.

QUALIFICATIONS

Excellent written and verbal communication skills
Technical proficiency with Microsoft Office tools (Microsoft Excel, Word, PowerPoint) required.
2-5 years of relevant experience.
Demonstrated problem solving skills.
Self-motivated and able to operate independently with excellent organizational skills and attention to detail.
Ability to work collaboratively with all levels of the organization and demonstrate a team-oriented work style.
Time management and multi-tasking skills — Ability to effectively multitask, juggle shifting priorities, deliver quickly and adapt to changing demands in a fast-paced, dynamic environment.
Willing to work in a challenging, high-pressure atmosphere

Education Requirement

College degree preferred

Research shows that many, especially women and marginalized people, are hesitant to apply for job if they don’t check every box. If you are excited about this position, and think you could have an impact here, please apply anyway, even if you don’t meet every point on the job description. We’d love to hear from you.

Global Partners LP is an equal opportunity employer. We foster a company culture where ideas from all people help us grow, move and thrive. We embrace the diversity of all applicants and do not discriminate against race, color, religion, sex, age, national origin, sexual orientation, gender identity, disability, protected veteran status or any other basis prohibited by federal, state or local law. If you have a disability and need an accommodation to apply, please contact our recruiting department at 781-891-4000.